Business document tools

Purchase order generator

Prepare a purchase order with supplier details, editable items, delivery instructions and precise currency totals. Preview and export locally.

Prepared on your device

Tell your supplier what you want to order. Review the details before sharing; this tool does not send or approve orders.

Save or restore a draft

Saving is optional and unencrypted. A JSON backup lets you continue on another device. Nothing is saved automatically.

No backup selected.

A valid backup replaces the form with one Undo step. Reads have a 75,000-byte limit and can be cancelled. Clear form preserves the saved draft. Delete saved draft preserves the current form.

BuyerYour business / buyer name

Address and contact

Buyer address and contact

SupplierSupplier name

Address and contact

Supplier address and contact

Order details

Purchase order number

Use your own unique reference. No automatic numbering register is kept.

Order date

Order currency

Find a currency

Currency sets the money unit. It does not convert exchange rates.

Unit prices

What are you ordering?

Add products, services or a delivery charge as separate items. Use the supplier’s agreed prices and applicable tax rates.

Delivery and supplier reference

Deliver to / service locationRequested delivery date (optional)Supplier quotation or reference (optional)Requested by (optional)

Order terms and notes

Order terms (optional)Notes (optional)

PDF appearanceA4 · blue

Paper sizeAccent colour

Review before sharing

Your order, delivery details and totals will appear here after you choose Preview order.

Built-in PDF fonts support Western European text. For other scripts, use browser Print / Save as PDF and inspect the result. TXT and JSON preserve Unicode.

Prepare a clear purchase order

Enter the buyer, supplier and your order reference. Choose the currency used in your agreement.
Add item descriptions, quantities and unit prices. Optional item codes and units help distinguish products.
Add the delivery location, requested date and any agreed terms. Preview, then prepare and inspect the actual PDF page by page.

The fictional example orders ten reams at INR 250, with a 10% discount and illustrative 18% tax, plus an untaxed INR 100 delivery charge. The order total is INR 2,755. Replace the example rates and details yourself.

Precise totals and currency choices

All monetary currencies and fund codes in the shared ISO registry are available through search. Amounts use the selected currency’s zero to four decimal places. Currency selection does not exchange money. Quantity × price is rounded half up first, then the line discount, then tax. Tax-inclusive prices separate tax using rate ÷ (100 + rate); exclusive prices add tax using rate ÷ 100. Totals sum the rounded lines. Your required rounding method may differ.

Limits and recovery

Use up to 30 items, quantities up to one million with three decimal places, unit prices up to one billion currency units, and discount/tax percentages from 0 to 100 with two decimal places. The order total and entered amounts are capped at one trillion. PDF output supports A4 or Letter and at most 20 pages. Every item needs a description; units and codes are optional. Delivery cannot precede the order date. Add delivery costs as an item; this tool does not calculate shipping rates.

Item removal, reordering, duplication, examples, clearing and draft restoration have one Undo step. Typing starts a new edit and clears Undo. Edited inputs immediately invalidate previous previews and downloads. PDF generation runs in a local worker, can be cancelled and times out after 30 seconds. Rejected or cancelled backups preserve current entries and available exports. Restore times out after 30 seconds and is stopped when entries change.

Privacy and use

The document stays in your browser until you download or explicitly save a draft. Saved drafts are unencrypted in this browser profile; avoid saving sensitive details on shared devices. Downloaded backups contain the information you entered. CSV text beginning with formula characters is prefixed with an apostrophe for safer spreadsheet opening.

A prepared purchase order does not prove supplier acceptance, goods receipt, payment or internal approval. No signature, automatic dispatch, inventory system or legal/tax compliance validation is included. Check your organisation’s terms before sharing. For one organisation’s reference policy, see DWP’s purchase-order reference guidance; its requirements are not universal.